Guidelines for Collection Databases and Collection Portal of the University of Göttingen

(1) The University of Göttingen has a particularly rich collection heritage, which should be made accessible to the scientific community and the public in such a way that the greatest benefit for the disciplines and the general public as well as the best visibility for the university is achieved.

(2) The digital copies of Göttingen's collection objects should be made accessible and usable in the spirit of Open Science (FAIR-Data-Principles), unless copyright and personal rights or ethical reasons prevent this; current research and publication projects may also justify withholding existing digital copies. The rules of good scientific practice as well as the Open Access Guideline and the University's Research Data Guideline are authoritative. In the interest of free re-usability and in view of the low potential for exploitation in relation to the high administrative effort involved, the University refrains from enforcing possible intellectual property rights to the digitised material in accordance with the IP Guidelines. However, this does not exempt the University from examining any existing exploitation rights. The University's IT security guidelines apply to the Göttingen Collections Database.

(3) The University of Göttingen welcomes and promotes the recording of its collection items in subject-specific databases. It adapts the services it operates and the relevant guidelines to general standards, in particular those of the German Digital Library, Europeana of the German Research Foundation and the Coordination Centre for Scientific University Collections in Germany. The University of Göttingen requires the transfer of electronically recorded metadata and associated digital copies to the collection databases and the university's collection portal. The University's collection portal ensures that the source databases are specified and uses persistent identifiers where available. The University claims an ancillary copyright for the entire content of the collection portal and places it under the ODC-BY licence.

(4) Metadata that does not represent an original creative work is not subject to copyright protection and is therefore in the public domain. All metadata is made available under the CC0 licence for unrestricted use and reuse.Original scientific achievements in object cataloguing are dated in the metadata and published in the collection portal with the name of the scientist, so that third parties are given the opportunity to cite them, stating the author, date and location.In the interest of good scientific practice, we request that sources be cited in subsequent use; consultation is very welcome.

(5) High-quality reproductions, scans or measurement data of the collection objects are created or already exist from the past. In order to support the sciences (re-usability) and the reputation of our university, the images and measurement data are to be published in the best usable quality.Images of copyright-protected works may only be published in the collection portal 70 years after the death of the author without the corresponding granting of rights.If the photographs and data were taken on behalf of or by employees of the University, they must be dated and the names of the photographers or employees must be indicated as follows: Georg-August-Universität Göttingen / Institute or Collection / Author - and published with Creative Commons licences, preferably CC-BY or CC-BY-SA in the latest version. Image and measurement data that do not represent an original creative work must otherwise be labelled with the Public Domain Mark (PD).

(6) Metadata and digital copies are made available for subsequent use wherever possible. By default, they are passed on to the university's collection portal,, Deutsche Digitale Bibliothek and EUROPEANA. Subsequent use for teaching and learning purposes and in Wikipedia is encouraged.

Also available in the Official Notices of the Georg-August University 2017, AM 2017 No.36

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